So choose your policy change, and create your policy and procedure revisions in separate documents. Make certain to create these documents using a word processing program so that they can be digitally saved and distributed. Be sure to include: Memorandum notifying your agency of change of policy
Policy statement with new policy
Procedures revision (you don't have to write the old procedure) with numbered instructions
Notifications to the group members of new policies and procedures (can be as if sent in an e-mail)
Checklist of personnel, materials, locations, and so on, needed for procedures
Orientation script outlining key revisions
Explanation of reason for change in policy and benefits to new procedures
What checks and balances you are implementing to ensure the procedure is followed
Your conclusion on how much work was involved in revising policy and procedure