What is a professional way to draft a letter? Please add an example and helpful tips. Random answers just for points will be reported.

Example:

2896 Berry Drive, Hamilton Bay NJ, 89765

FedEx Corporations (Kyle Williams: Principal Manager)

December 26, 2021

Mrs. Anna Hodges

Johnson's Professional Stationary Services

5678 Wiley Street

Hamilton Bay NJ, 89765

Dear Mrs. Hodges,

I would like to re-inform you that your application for the box of card-stock will not be received on time, because of the upcoming holiday. Most of our workers are taking a vacation, and I am sorry to say that your boxes will not be arriving anytime soon.

We will oblige to giving you a discount, and a complementary FedEx key-chain. We also hope that you will use our service sometime soon.

Have a great Christmas, and congrats on getting your new home.

Sincerely,

 FedEx Corporations (Kyle Williams: Principal Manager)

Example Order

Sender's Contact Information (Some letters have the phone number and email.)

Date

Receiver's Contact Information

Greetings (It is very professional to greet the Receiver with formal greeting terms.)

Body (Some letters start with a subject, so that the Receiver can understand the what the letter is conveying.)

Closing

Signature (Most people prefer a handwritten signature for formal purposes. It makes the receiver feel like you spent time on the letter.)

the objective should be switched