You are a new union representative. Draft a memo requesting copies of documents, policies, and procedures the union has in place so you can begin your job effectively. Be sure to indicate the importance of these documents on your position

Incomplete question. The full question read;

You are a new union representative.

Draft a memo requesting copies of documents, policies, and procedures the union has in place so you can begin your job effectively.  Be sure to indicate the importance of these documents on your position.  Your memo should be at least one full page. Below is a suggested format for the memo:

To: (Include the name of the supervisor and any others to whom the memo needs to be sent)  

From: (Your name and role in the organization/union)  

Date: Re.: Specify the Topic (In this case—Requesting specific documents, policies, and procedures pertaining to your role as the new union representative) Request: Include paragraph explaining your request (For example: “I am compelled to express concern about how we at Company handle issues related to equal employment opportunity and sexual harassment prevention laws. In an attempt to do my job efficiently and effectively, I respectfully request the following documents, policies, and procedures that reflect our organization’s efforts to affirm equal employment opportunity and those documents that reflect the organization’s sexual harassment prevention efforts:”)

Name of document

Name of document

Name of document  

Requested date: (when would you like to meet with the company leadership to discuss the documents?)  

Close the memo with a sincere thank you for the cooperation of the person(s) to whom the memo is addressed and a desire to work together often in the future.

Explanation:

To: Peter Noah, Human Resource Manager

From: John Pinnochio, Worker Union Chairman

Date: 12/30/2020

                 Subject: Re.: Request for specific policy documents.

Dear Sir,

In other to fully fulfill the responsibilities of my new position as the chairman of the worker union, I would like to identify ways to address the ongoing concern of workers about their retirement benefits packages available to them when they reach retirement age.

With all sense of respect, I would like to request the following documents that show the companies retirement and general welfare pakages put in place by the company:

Worker Compensation Structure document.

Retirement policy document.

Requested date: 1/15/2021.

Thank you in advance for your cooperation in this regard.